ISU WorkFlex Request and Approval Process

High-Level Request and Approval Process

Broadly, the WorkFlex program includes these options:

  • Flexible Start/Stop Times – working outside the standard work hours
  • Compressed Workweek – working fewer but longer days (e.g., working four 10-hour days)
  • Hybrid Work – working from home or other designated location up to 60% of the time (i.e., up to 3 days per week)
  • Reduced Hours – moving to part-time
  • Gradual Return to Work – gradually increasing hours following leave
  • Retirement Transition – gradually reducing hours toward retirement

Eligibility

The WorkFlex program was designed with input from focus groups of Professional and Scientific (P&S) employees, Faculty, Faculty Work-Life Advisory Committee members, Merit employees, and supervisors of all staff types. The program is for Professional and Scientific (P&S) and certain Merit employees only1. Faculty are not eligible for this program given the existing and ongoing flexibility these positions already have.


Stepped Approach

One of the most important things to know about the launch of the WorkFlex program, as well as the ongoing approach, is that it will involve a stepped or phased implementation, featuring application and decision “windows” each semester. These month-long windows have a number of benefits for the rollout of the program.


Timeline/Calendar

Key dates are outlined below for the second application window. Supervisors should refamiliarize themselves with the material prior to the employee application window opening.

The four-week application window gives employees ample time to apply for the program and eliminates any sense of urgency that would come with a first-come, first-served approach. Similarly, the month-long review and decision period gives supervisors time to consider all applications, make fair and reasoned decisions, and allow ample time for conversations with employees and HR Delivery, as well as collaborative discussions with their teams/units.

Date

Activity

June 6 - July 1 Employee application window.
July 5 - July 29 Supervisor decision window for requests received during employee application window. When possible, all decisions should be completed by July 29. Supervisor would document initial decision. Agreements must be completed before effective date.
August 1 - August 19 Supervisor works with staff to prepare for effective dates of approved arrangements.
Monday, August 22 First date for which WorkFlex arrangements can be effective for third WorkFlex window.

 

1Police Officer I, II, III, Sergeant, and Community Outreach Specialist positions are excluded from this program.


Related Documents & Policies

WorkFlex Request – Example

WorkFlex Program Agreement – Example

WorkFlex Process Flow

Policy Library: Flex Time

Policy Library: Office Hours

Policy Library: Appointment Authority/Hiring

Employee WorkFlex Request Process in Workday

Supervisor WorkFlex Approval Process in Workday

Approver WorkFlex Approval Process in Workday


Explore WorkFlex at ISU

Benefits of WorkFlex

WorkFlex Options

Employee Guidance

Supervisor Guidance

Supervisor Guidance: Considerations

Frequently Asked Questions